Privacy Policy

Information We Collect

• when you use the extraction tools (the extension's Select area capture, upload, and batch flows, or the website's preview tools): the image regions you select, the images and PDFs you upload, the PDF pages you choose, and request metadata such as MIME type, file size, and selected page numbers — this content is sent off your device only when you start an extraction
• the extracted rows, columns, and table results returned to your browser for review and export
• an anonymous guest identifier and usage counts kept in your browser (extension storage or the website's local storage) to apply trial limits and for basic abuse prevention
• basic operational logs such as timestamps, error details, and technical request metadata, and the IP address of your requests, which we use for rate limiting and abuse prevention
• technical diagnostics about AI requests, such as model name, timeout outcome, token counts, page count, and payload size
• if you create an account or sign in: the email address you register with and account identifiers, processed through Amazon Cognito
• support messages and files you choose to send us

You can try the website's preview tools and start in the extension without providing your name, email, or payment details.

Local-Only Tools

The website's scanned-PDF checker (the tool that tells you whether a PDF is scanned or searchable) runs entirely in your browser using a local PDF engine. Files you open there are analyzed on your device and are never uploaded — nothing you open in that tool is sent to our servers or to any AI provider. Only the extraction tools send content for processing as described in this policy.

How We Use Your Information

• to extract structured tables, text, or JSON from the images and PDFs you submit and return a reviewable result
• to provide capture, upload, review, XLSX export, CSV export, and Google Sheets export flows
• to authenticate users, maintain sessions, enforce usage limits, prevent abuse, and protect service reliability
• to debug failures, measure reliability, and maintain operational logs
• to process support, privacy, access, deletion, and other rights-related requests
• to comply with legal and record-keeping obligations

Chrome Extension and Browser Data

The extension accesses the current tab only after a user action so you can select a visible table area from a page, image, or browser-open PDF. It does not monitor browsing history in the background to build profiles or advertising audiences.

Browser captures, uploads, and selected PDF pages are sent off device only when you choose extraction. For reviewed browser captures, the stored review-session state and extraction request do not include the current-page URL or title.

The extension may keep prepared input, review state, guest state, and sign-in recovery state in browser storage until you clear it through product controls, browser storage management, successful cleanup flows, sign-out, or uninstall.

Legal Bases

Where data-protection law such as the GDPR requires a legal basis, we process information needed to provide the service you request for performance of a contract or steps at your request. We process narrowly scoped operational diagnostics and abuse-prevention data for our legitimate interests in securing and improving the service. We process information to meet legal obligations where applicable, and we rely on your consent for optional analytics cookies. You may object to processing based on legitimate interests by contacting us.

Infrastructure Providers

Amazon Web Services hosts the Image to Excel website and API and stores account, usage, and operational records on our behalf, including Amazon Cognito for sign-in. We do not authorize these providers to use this data for advertising or to build profiles of visitors.

Third-Party AI Services (Google Gemini)

Image to Excel uses Google Gemini through a backend-owned Gemini API integration to process submitted images, PDFs, and extraction instructions and to return structured table data. This covers the website's preview tools as well as the extension's capture, upload, and batch flows. The content you submit for extraction and our instructions are sent to Google's servers for AI processing as part of delivering the result you request.

• Google terms apply: data sent to Gemini is subject to the Gemini API Additional Terms and Google Privacy Policy.
• Processing only: we use Gemini to generate the extraction result you request, not to train models on our side.
• No optional training submissions: we do not intentionally share submitted files, prompts, or Gemini responses with Google through optional datasets or feedback features for model training.
• Paid API handling: Google states that for Gemini API Paid Services it does not use prompts, files, or responses to improve Google products and processes them under its data processing terms.

Google Sheets Export

If you click Export to Google Sheets, the extension starts a separate Google sign-in and consent flow and sends the reviewed table content to the Google Sheets API to create a new spreadsheet in your Google account. This is separate from Image to Excel account sign-in and only happens after that explicit export action.

• Scope: the extension requests the minimal drive.file scope for files it creates.
• Data sent to Google Sheets: spreadsheet title, worksheet names, headers, rows, and formatting needed to create the reviewed table.
• No existing-sheet access: the reviewed flow creates a new spreadsheet and does not edit existing spreadsheets.
• Google terms apply: Sheets export is subject to Google's applicable terms and Google Privacy Policy.

International Data Transfers

Some of the providers above process data outside the EU/EEA, in particular in the United States (for example Google and Amazon Web Services). Where personal data is transferred to a country without an EU adequacy decision, we rely on recognized safeguards such as the EU-U.S. Data Privacy Framework or the European Commission's Standard Contractual Clauses, as applicable to the provider concerned.

AI-Generated Output

AI-assisted extraction can make mistakes. The extracted table may contain incorrect, missing, merged, or misread values. Review the rows, columns, and exported XLSX or CSV files against the original image or PDF before relying on them for anything important.

What We Do Not Do

• we do not sell your personal data
• we do not use submitted files or browser-derived data for advertising or build browsing profiles
• we do not share submitted files, extracted tables, or browser-derived data with data brokers or similar resellers
• we do not send reviewed table content to Google Sheets unless you explicitly choose Export to Google Sheets
• we do not collect browsing history in the background for unrelated purposes
• we do not store or transmit the current-page URL or title as part of reviewed browser-capture extraction requests
• we do not use Gemini output to make legal, employment, health, credit, or similarly significant decisions about you

Local Storage and Cookies

The website keeps a small anonymous guest identifier and usage counts in your browser's local storage to apply the preview tools' trial limits. The site does not set advertising or cross-site tracking cookies. Optional analytics cookies (Google Analytics 4) are strictly opt-in: nothing is set and the analytics script is not loaded unless you choose Accept analytics in the cookie banner, and you can change or withdraw your choice at any time via the Cookie settings button shown on every page. Your decision itself is stored for up to 12 months in a first-party consent cookie (i2e_analytics_consent). When you accept, Google Analytics sets cookies such as _ga and _ga_<id> to measure visits and traffic sources; this data is processed by Google under the Google Privacy Policy (see also how Google uses data from sites that use its services). Choosing reject removes the analytics cookies we can clear from your browser.

The Chrome extension stores prepared input, review-session state, an anonymous guest identifier, optional sign-in tokens, and sign-in recovery state in local extension storage so the current workflow can continue after popup close, refresh, retry, or sign-in. This on-device data remains until you clear it through product controls, browser storage management, successful cleanup flows, sign-out, or uninstall.

Data Retention

• Submitted content is processed to produce the result you request (see Third-Party AI Services above, which governs the transfer to Google) and is retained by us only as long as needed to process the extraction, return the result, troubleshoot reliability or security issues, handle support, or meet legal obligations — not for advertising or model training.
• Operational logs (timestamps, error details, and technical metadata) are kept only as long as needed for security, troubleshooting, and reliability; abuse-prevention records expire automatically after a short time.
• Account and usage records are kept while your account exists and are deleted when your account is deleted, except where records must be kept longer under statutory retention obligations.
• Browser-held data (guest identifiers, usage counts, review and recovery state) stays on your device until you clear it.
• Backup and business-continuity copies may persist for a limited additional period before deletion cycles complete.

Controller & Contact

The operator of Image to Excel is the controller responsible for the processing described in this policy, except where another provider acts as an independent controller for its own service. For privacy, access, deletion, or other requests, contact us at support@image-to-excel.com or through https://image-to-excel.com/support.html.

Your Rights

Depending on applicable law, you may have rights to access, correct, delete, restrict, or object to processing of your personal data, to receive a copy of data you provided in a portable format, to withdraw consent where processing is based on consent, and to lodge a complaint with a data protection authority. To exercise any of these rights, email support@image-to-excel.com. We may need to verify your identity before completing a request.

Deleting your data. Much of the data stays under your own control: the anonymous guest identifier, usage counts, and review or recovery state live in your browser's storage, which you can clear at any time. If you have signed in, you can ask us to delete your account and the usage records associated with it by emailing support@image-to-excel.com from, or quoting, the email on your account. Some operational logs may be retained where we are required to keep them by law.

Children

Image to Excel is not directed to children and is intended for users who are at least 18 years old, consistent with the Gemini API terms.

Changes to this Policy

We may update this policy as the product, providers, or laws change. Material changes will be reflected on this page with an updated date.

Questions About this Privacy Policy

If you have questions about this Privacy Policy or our privacy practices, contact us at support@image-to-excel.com or visit https://image-to-excel.com/support.html.